Everything a new team needs: set up the company, install the app on phones, do the first inspection and find every report later on a computer.
Done once by the person responsible. No passwords and no installation on the computer.
Open app.evidock.eu on your phone and enter your work email. We send you a 6-digit code — type it in. New users press the same button.
Enter the company name, the country and the name of your first warehouse, then press «Create company». You become the company admin.
In the app open Settings → Team → «Invite by email». Choose the role — Employee or Admin — and the warehouse. Each person receives an email and signs in with that same address.
On a computer open my.evidock.eu and sign in with the same email and a code. Under «Company» add the registry code, legal address, VAT number, phone and email. Under «Warehouses» add addresses and docks.
The email is the login and cannot be changed later. If someone needs another address, invite the new one and deactivate the old one.
Evidock opens in the phone’s browser — no app store needed. Added to the home screen it opens full screen with one tap and works offline.
Use Safari: on iPhone, other browsers may not offer «Add to Home Screen».
At the first scan or photo the phone asks for camera access — tap «Allow». If you denied it by mistake, turn it on in the phone settings for the browser. Location is optional: it adds GPS to photos.
Then open Evidock from the icon and sign in with your work email and the 6-digit code.
The same flow for receiving and dispatch. On the home screen choose «Receiving» or «Dispatch» and press «New inspection».
Scan the barcode or QR code of the shipment, or type the reference. Add carrier, dock, customer, seal number and quantities: pallets and packages by documents and actually counted. Everything saves automatically.
Choose a category — Cargo, Damage, Documents or Vehicle / Seal — and take photos or add them from the gallery. Original photos are kept with the time they were taken.
Answer the checklist with Yes or No: packaging intact, visible damage, torn or wet packaging, broken pallets, missing items. Add the number of damaged packages, whether a reservation was written on the CMR, and notes.
Sign with your finger. Then the driver — or the receiving party at dispatch — enters the name and vehicle number and signs. If they refuse or are not available, choose that status: it is recorded in the report.
Check the preview, choose the report language and press «Generate & save PDF». The inspection is now signed and can no longer be changed. Share the PDF by email or messenger right from the phone.
No internet at the dock? Keep working. Inspections and photos are saved on the phone and upload automatically when the connection is back.
my.evidock.eu shows all inspections of your company in one place. Sign in with your work email and a 6-digit code.
Search by reference, seal, vehicle, carrier or customer. Filter by period, receiving or dispatch and warehouse — or show only inspections with issues.
Each inspection shows the result, quantities and differences, the checklist, all photos with time and location, both signatures and the signed PDF.
Download the PDF or all original photos as a ZIP. Admins can export selected or all shown inspections: a ZIP with PDFs, original photos and a CSV table for Excel.
Admins invite people, change roles and warehouse access, deactivate anyone who leaves — their inspections stay in the archive — add warehouses and docks and edit company details.
| Employee | Admin | |
|---|---|---|
| Do and sign inspections in the app | Yes | Yes |
| View inspections, download PDFs and photos | Yes | Yes |
| Export ZIP with PDFs, photos and CSV | — | Yes |
| Invite people, change roles, deactivate | — | Yes |
| Warehouses and company details | — | Yes |
Check the Spam or Junk folder. The code is valid for 1 hour. You can request a new one after 30 seconds — always use the code from the latest email.
A signed inspection cannot be changed — that is what makes it trustworthy. Open it and add an addendum: a correction with the reason. The original stays as it was.
In the signatures step choose «Refused to sign». The report records it together with your signature and the photos.
An admin deactivates them in the workspace: Team → Edit → Deactivate. They lose access at once; their inspections stay in the archive.
Install Evidock on the new phone and sign in with the same email. Signed inspections are kept in the cloud. If a phone is lost, an admin can deactivate that access.
The app, the workspace and the reports work in English, Estonian, Finnish, Lithuanian, Latvian and Russian. The report language can be chosen for each PDF — for example, for a foreign carrier.
Write to us and we will help your team get started. During the pilot we help every new company personally.
Pilot: 2 months free in exchange for honest feedback.
